INTRODUCTION

Syllaba Press International Inc. is dedicated to protecting your personal information and will make every reasonable effort to handle collected information appropriately. All information collected will be handled with care in accordance with Syllaba Press International Inc.’ standards for integrity and objectivity and respect for your privacy. Syllaba Press International Inc. endeavors to comply with all laws and regulations that apply to the gathering and use of personal information, including US privacy laws and the EU General Data Protection Regulation. This privacy policy describes the information we collect, the purposes for which it is used, and your choices regarding its use. As used in this privacy policy, “we” and “us” includes Syllaba Press International Inc. and our staff, employees, officers, directors, volunteer editors and reviewers, and vendors and independent contractors under contract with us. “Syllaba Press Sites” includes the following: the web pages and content on the Syllaba Press websites, journal sites, and Syllaba Press International Inc. or third party tools, software, submission systems, web forms, registration system, and any other means through which we interact with you.

• Information We Collect
• How We Use and Disclose Your Information
• How Long We Retain Your Information
• Protection of Personal Information
• Third Party Websites
• Consent to Receive Email Communications
• Changes to this Privacy Policy
• Additional Terms for European Economic Area Residents
• How to Contact Us Regarding Your Personal Information

INFORMATION WE COLLECT

Personal Information

We request personal information from you while interacting with the Syllaba Press Sites, as follows:

• When you register on a Syllaba Press Site for updates or to receive other types of notifications from us, we will ask for your email address to enable us to send you the information you have requested.
• If you want to submit a manuscript or other research output to Syllaba Press International Inc. for consideration or for posting on our sites or as a PrePrint, we will ask for the following information so that we may consider, process, and possibly publish your manuscript, in conformance with accepted publishing standards: your name, title, telephone number, email address, institution, department, address, and credit card or other payment information. You may voluntarily provide us with additional information to help us identify and contact you, such as your middle name, degree, preferred name, secondary phone number, fax number, position, ORCID iD (Open Researcher and Contributor Identifier), state or province, and areas of interest or expertise. Except for credit card or other payment information, we will ask for the same information if you want to be considered as an editor or reviewer. If you are a corresponding author, we require your ORCID iD to help identify you and connect your work to your ORCID record when an article is published.
• If you want to submit a public comment on our website, we will ask for the following information: email, first name, and last name. Your display name, which is auto-generated to include your first initial, last name and randomly selected number(s), will be made public along with your comment. If you request that your account be deleted, your comment will remain on our website but your display name will no longer be associated with your comment.
• If you register on a Syllaba Press Site, we will gather and store your username and password to identify you at sign-in and to administer your account.

Additionally, Syllaba Press International Inc. may process some basic personal information about you (email address, name and research interest) that is publicly available to register you as a potential reviewer and expert or to contact you about publishing with Syllaba Press International Inc. on a particular topic. If you do not wish to be contacted as a potential reviewer or for possible publication with Syllaba Press International Inc., you can email us at <privacy@syllabapress.us>. We will keep some of your personal information to recall your request not to be contacted in the future.

Finally, we may collect demographic information about you, such as gender and ethnic origin. We usually collect and use this information on an anonymized basis but, if we do collect this on a non-anonymized basis and you provide demographic information to Syllaba Press International Inc., you do so voluntarily and Syllaba Press International Inc. accepts your consent for us to collect, store and use your demographic information in accordance with this privacy policy.

Technical Information

By generally visiting or otherwise interacting with the Syllaba Press Sites, we collect, have access to, store and use your computer’s IP address, the URL/domain name of any referring website, the time and date of your visit to the Syllaba Press Sites, and certain information known as “clickstream data” to enable us to understand how people interact with the Syllaba Press Sites, to analyze data for trends and statistics, to help diagnose and solve issues with the Syllaba Press Sites and our technologies, products, and services, and to optimize the performance of the Syllaba Press Sites. We use click view data to provide statistics on articles such as number of views and downloads. We also use session cookies, as described below. From time to time, we use software tools to play back user sessions for our internal use in assessing our customers’ interactions with our software, and these sessions may be linked to your user account.

Cookies and Other Tracking Technologies

Syllaba Press International Inc. and our third-party partners, such as analytics and advertising partners, use cookies and other tracking technologies to collect information.

Background on Cookies

• Duration. Cookies can be “persistent” or “session” based. Persistent cookies remain on your computer after your browser is closed. Session cookies are deleted automatically once your browser is closed. Syllaba Press International Inc. only uses session cookies.
• Category. First party cookies are served directly by us to your computer or device. Third-party cookies are served by a third party on our behalf. The Syllaba Press Sites have both first party and third-party cookies.

Other Tracking Technologies

We also use technologies that are similar to cookies, such as tags. Tags are small portions of code which we use on the Syllaba Press Sites to learn whether you have clicked on certain web content.

How Syllaba Press International Inc. Uses Cookies and Other Tracking Technologies

• Where necessary. These cookies are essential to operating the Syllaba Press Sites. They help us, for example, remember that you have logged in, so you are not required to log in each time you visit the Syllaba Press Sites.
• For functionality. These cookies and other technologies remember your preferences, letting you navigate Syllaba Press Sites efficiently.
• For performance and analytics. These cookies and technologies analyze how the Syllaba Press Sites are accessed, used, or performing to improve your user experience and to maintain, operate and continually improve the Syllaba Press Sites. For example, we use Google Analytics on the Syllaba Press Sites to collect: page url/page title and user browser/system information, which includes browser type, referrer, language, java/flash support, IP address, and ad-serving data.
• For advertising. These cookies deliver contextual advertisements on the Syllaba Press Sites and help third-parties serve you targeted advertisements based on your browsing history.

How to Manage Cookies and Analytics

To opt-out of our use of cookies, change your browser settings to stop accepting cookies or to prompt you before accepting cookies from websites you visit. Please note that by not accepting cookies, some pages may not fully function and you may not be able to access certain information on the Syllaba Press Sites.

For information on how Google Analytics collects and processes data, visit <http://www.google.com/policies/privacy/partners/> . To opt-out of Google Analytics, visit Google’s “How you can control the information collected by Google on these sites and apps” article available here.

“Do-Not-Track”

Syllaba Press International Inc. does not respond to web browser “Do-Not-Track” signals. We do not serve targeted advertisements on the Syllaba Press Sites or otherwise engage in behavioral advertising at this time.

Children’s Privacy

Use of the Syllaba Press Sites is intended for adults at least eighteen (18) years of age and we do not knowingly collect personally-identifying information from children under the age of thirteen (13).

HOW WE USE AND DISCLOSE YOUR INFORMATION

Use by Syllaba Press International Inc.

Syllaba Press International Inc. uses your personal information as described in the “INFORMATION WE COLLECT” section, to customize your experience on the Syllaba Press Sites and facilitate our interactions with you.

If you are an author, we use your personal information for the purpose of processing, reviewing, communicating about, facilitating editorial review and peer review, for publishing, and to facilitate payment of article processing charges.

If you are an editor or reviewer, we use your personal information to contact you about your potential or actual role as an editor or reviewer, to request and facilitate your review and handling of manuscripts, and to update you on news and developments at Syllaba Press International Inc. as it may affect your work with us.

If an author chooses to publish their peer review history, we make the manuscript review process available to the public when an article is published, including the contents of emails and other communications between reviewers, editors and authors via a Syllaba Press Site.

If you write a blog for the Syllaba Press International Inc. blog, your name and biography (as provided by you) will be made public.

We may also use your personal information to assist with improving the peer review system and scientific communication, as part of Syllaba Press International Inc.’s ongoing research program on the processes we use in the course of manuscript handling.

If you provide demographic information to Syllaba Press International Inc. as described in the “INFORMATION WE COLLECT” section above, then we usually collect and use this information on an anonymized basis so that you will not be identified from it unless we tell you otherwise. We will use that information only for internal diversity tracking purposes.

If you simply visit Syllaba Press Sites to read content, we will use information such as your URL and cookies to provide a good experience, as described in the “INFORMATION WE COLLECT” section.

With your consent, we may also collect your name, email, address and phone number at conferences or events.

Disclosure to Third Parties

If you submit a manuscript or other research content to us for possible publication, we will send the title and abstract of your manuscript, and your name, to one or more potential external/volunteer editors and reviewers to gauge their interest in reviewing your content. If they agree to review your content, we will send them your full manuscript and any revisions and relevant comments you have provided. If your manuscript is accepted for publication, we share information about you, your manuscript, or other research content as reasonably necessary with volunteer curators and channel managers. In addition to volunteer curators and channel managers, we may share the foregoing information with journalists prior to publication for the purpose of promoting your work.

If you choose to publish your manuscript as a preprint, we send your manuscript to our preprint partner(s) for posting of your manuscript.

If a paper is published or posted as a preprint, the following information appears as part of the paper: author’s name, role, email address, affiliation, ORCID iD, any competing interests, editor’s name, and affiliation. The foregoing information will also be included in the article XML and syndicated to third parties. If you are a reviewer that has voluntarily provided an ORCID iD to Syllaba Press International Inc. and choose to participate in the ORCID reviewer recognition, we will share general information about your review with your ORCID record, such as the year your review was completed and type of review.

If an author chooses to publish their peer review history, then the contents of emails and other communications between reviewers, editors and authors via a Syllaba Press Site will be made public. If you are a reviewer and provide us with your consent, we will disclose your name as part of the peer review history when an article is published and the author has chosen to publish the peer review history. To remove your name from the peer review history after disclosure to the public, you can email <privacy@syllabapress.us>.

We may also disclose personal information as reasonably necessary for the purposes described in this privacy policy to other third parties, as follows:

• Vendors, independent contractors, and consultants to enable us to provide products and services, such as financial institutions (for facilitating payment of fees owed), web and technical support providers (such as hosting providers and customer service and support providers), and third parties who provide syndication and preprints.
• Other publishers.
• Third parties authorized by you to receive such information, such as third parties that facilitate the automatic update of your ORCID record.
• To respond to claims asserted against us or comply with legal process (e.g., subpoenas or warrants), or lawful requests from government or law enforcement authorities (as required to meet national security or law enforcement requirements), and to enforce or comply with our agreements, terms of use, and this privacy policy.
• Third parties that conduct research for Syllaba Press International Inc. to improve the peer review system and scientific communication.
• To comply with applicable law, or as required or permitted by law.
• Where it is in our legitimate interests, under relevant law, to run, grow and develop our organization in order to expand the impact of science and medicine.
• If we sell any business or assets, we may disclose your personal information to the buyer of such business or assets.
• If substantially all of our or any of our affiliates’ assets are acquired by a third party, in which case personal information held by us will be one of the transferred assets.
• To protect the safety of any person or to prevent any illegal activity.
• To protect the rights, property, or safety of Syllaba Press International Inc., our staff, our users or other persons. This may include exchanging personal information with other organizations for the purposes of fraud protection and credit risk reduction.
• To uphold the integrity of research in cases of suspected research integrity breaches

In some cases, the applications or user interfaces you encounter while on our sites are managed by third parties, who may require that you provide your personal information. We are not responsible for the privacy practices of these third party services or applications. We recommend carefully reviewing the user terms and privacy statement of each third party service, website, and/or application prior to use.

Syllaba Press International Inc. will never disclose demographic information, described in the “INFORMATION WE COLLECT” section above, to third parties, unless it has been anonymized or otherwise deidentified.

No Sale or Leasing of Your Information

Except as described in the “Disclosure to Third Parties” section of this privacy policy, we will not disclose your personal information to third parties without your consent. We will not sell or lease your personal information to any third party. We may disclose aggregate demographic and statistical information with our business partners; this information is not specific to the identification of you as an individual.

HOW LONG WE RETAIN YOUR INFORMATION

We keep your personal information for as long as is necessary to provide services to you, and for as long as your account and/or registration with Syllaba Press International Inc. is active. We will retain and use your information as necessary to comply with our legal obligations, to resolve disputes, and to enforce our agreements.

PROTECTION OF PERSONAL INFORMATION

We use reasonable and appropriate physical, technical, and administrative safeguards to protect your information from unauthorized use, access, loss, misuse, alteration, or destruction. We endeavor to protect the personal information we receive, gather and store, by such means as password protection, firewalls and other means. We also require that third party service providers acting on our behalf or with whom we share your information also provide appropriate security measures in accordance with industry standards.

Transmissions over the internet are never entirely secure and we cannot guarantee the security of information you submit via a Syllaba Press Site while it is in transit over the internet. Any such transmission of information by you over the internet is at your own risk.

THIRD PARTY WEBSITES

If, in your interactions with the Syllaba Press Sites, you are linked or directed to, or click on, a third party website, we cannot control what information you may provide to that party or on/at that website, and are not responsible for how that party may use or disclose any information you may provide to them. As such, we urge that you exercise caution before providing them with your personal information and to review the third party’s privacy policy for information on its data processing practice.

CONSENT TO RECEIVE EMAIL COMMUNICATIONS

Except in countries or jurisdictions where it is not be permitted by law, we may from time to time send you email communications regarding our business, products or services in response to your use of the Syllaba Press Sites, and by providing your email address, you consent to receive such communications. Where required by law, we will request that you opt-in (consent) to receive such communications from us before sending you such information.

You can opt out of receiving such communications by using the unsubscribe link(s) in emails we send you or by emailing us at <privacy@syllabapress.us>.

CHANGES TO THIS PRIVACY POLICY

Syllaba Press International Inc. may make changes to this privacy policy from time to time. Changes to this privacy policy will be made by updating this page. Please visit this privacy policy regularly to read the current version. If there are material changes to how we use your personal information, we will endeavor to provide you with reasonable notice of such changes, either by prominent notice on <http://www.syllabapress.us> or to your email address of record.

Cross Border Transfers

Syllaba Press International Inc. is headquartered in the United States, with an office in the United Kingdom and service providers both in the United States and throughout the world. As such, Syllaba Press International Inc. and our service providers may transfer your personal information to, or access it in, jurisdictions that may not provide equivalent levels of data protection as your home jurisdiction. To the extent required by applicable law, Syllaba Press International Inc. will take measures to protect the cross-border transfer of your information.

If you are located outside the U.S., by submitting personal information to us, you understand this information will be transferred to Syllaba Press International Inc. in the U.S., which may not have equivalent privacy and data protection laws to the country in which you reside.

If you do not want your personal information transferred to the U.S., please do not submit any information to us or use our services. When Syllaba Press International Inc. transfers information about European Union citizens outside the European Economic Area, we safeguard the transfer by using of European Commission-approved standard contractual data protection clauses or following an adequacy decision by the EU Commission.

ADDITIONAL TERMS FOR EUROPEAN ECONOMIC AREA RESIDENTS

If you reside within the European Economic Area, the following additional terms apply.

Legal Basis for Use of Your Information

The information we require, as identified in the “INFORMATION WE COLLECT” section of this privacy policy, is processed under the following legal basis:

Syllaba Press International Inc.’s legitimate interests. This includes:

• to enable Syllaba Press International Inc. to provide our products and services to you
  finding and contacting qualified reviewers to ensure the high level of articles published in a Syllaba Press International Inc. journal, as applicable
  to ensure compliance with publishing standards
  for marketing to individuals at businesses/corporate addresses and to our subscribers, market research and business development
  for analytics, to gather metrics to better understand how users use the Syllaba Press International Inc. Sites and to evaluate and improve the Syllaba Press International Inc. Sites
  to prevent fraud and other illegal activity
  the legitimate interests of others (for example, to ensure the security of our website)
  to comply with legal obligations, as part of our general business operations, and for other internal business administration purposes
  if we collect demographic information from you (such as gender and ethnic origin) in order to carry out diversity monitoring and such information is not collected in an anonymous format, then we rely on our legitimate interest to do so.

Contractual obligations. For the performance of contractual obligations between you and Syllaba Press International Inc., including the Syllaba Press International Inc. Terms of Use.

Consent. We process your personal information in some cases for marketing purposes on the basis of your consent (which you may withdraw at any time after giving it, as described in this privacy policy).

Your Rights

Deletion of Personal Information

You may be entitled to request that we delete your personal information. If you wish to exercise this right, please submit your request at <privacy@syllabapress.us>. Your personal information will be deleted but we will retain your request to delete to establish, exercise or defend a legal claim and for our legitimate interest, as described in the “LEGAL BASIS FOR USE OF YOUR INFORMATION” section, in recalling your request to delete.

If you are an author and have submitted a manuscript or other research outputs to Syllaba Press International Inc., or you are an editor or reviewer that has reviewed manuscripts or other research outputs submitted to Syllaba Press International Inc., your personal data will be deleted except for that personal data that is necessary for Syllaba Press International Inc. to establish, exercise or defend a legal claim; for archiving scientific research; and for exercising the right of freedom of expression and information. Such personal data includes your name, institutional affiliation, title and email address.

If your article has been published or posted as a preprint, the following additional personal data will be retained for purposes of archiving scientific research: author’s role, ORCID iD, and any competing interests.

Access, Update, Data Portability and Other Rights

You may also be entitled to access your information, update your personal information which is out of date or incorrect, restrict use of your personal information in certain specific circumstances, place a data portability request (applicable only when we use your personal information on the basis of your consent or performance of a contract, and where our use of your information is carried out by automated means), and ask us to consider any valid objections which you have to our use of your personal information where we process it on the basis of our or another person’s legitimate interest. Requests should be directed to <privacy@syllabapress.us>.

We will consider all such requests and provide our response within a reasonable period (but no longer than 30 days from our receipt of your request unless we tell you we are entitled to a longer period under applicable law). We may require you to verify your identity before we respond to any of your requests. Certain personal information may be exempt from such requests in certain circumstances, as provided for in this privacy policy.

Complaints

You also have the right to lodge a complaint before a supervisory data protection authority regarding our data processing.

HOW TO CONTACT US REGARDING YOUR PERSONAL INFORMATION

If you have any questions about this privacy policy, you may contact us at <privacy@syllabapress.us>.