INTRODUCTION
Syllaba Press
International Inc. is dedicated to
protecting your personal information
and will make every reasonable
effort to handle collected
information appropriately. All
information collected will be
handled with care in accordance with
Syllaba Press International Inc.’
standards for integrity and
objectivity and respect for your
privacy. Syllaba Press International
Inc. endeavors to comply with all
laws and regulations that apply to
the gathering and use of personal
information, including US privacy
laws and the EU General Data
Protection Regulation. This privacy
policy describes the information we
collect, the purposes for which it
is used, and your choices regarding
its use. As used in this privacy
policy, “we” and “us” includes
Syllaba Press International Inc. and
our staff, employees, officers,
directors, volunteer editors and
reviewers, and vendors and
independent contractors under
contract with us. “Syllaba Press
Sites” includes the following: the
web pages and content on the Syllaba
Press websites, journal sites, and
Syllaba Press International Inc. or
third party tools, software,
submission systems, web forms,
registration system, and any other
means through which we interact with
you.
INFORMATION WE COLLECT
Personal Information
We request
personal information from you while
interacting with the Syllaba Press
Sites, as follows:
- When
you register on a Syllaba Press
Site for updates or to receive
other types of notifications
from us, we will ask for your
email address to enable us to
send you the information you
have requested.
- If
you want to submit a manuscript
or other research output to
Syllaba Press International Inc.
for consideration or for posting
on our sites or as a PrePrint,
we will ask for the following
information so that we may
consider, process, and possibly
publish your manuscript, in
conformance with accepted
publishing standards: your name,
title, telephone number, email
address, institution,
department, address, and credit
card or other payment
information. You may voluntarily
provide us with additional
information to help us identify
and contact you, such as your
middle name, degree, preferred
name, secondary phone number,
fax number, position, ORCID iD
(Open Researcher and Contributor
Identifier), state or province,
and areas of interest or
expertise. Except for credit
card or other payment
information, we will ask for the
same information if you want to
be considered as an editor or
reviewer. If you are a
corresponding author, we require
your ORCID iD to help identify
you and connect your work to
your ORCID record when an
article is published.
- If
you want to submit a public
comment on our website, we will
ask for the following
information: email, first name,
and last name. Your display
name, which is auto-generated to
include your first initial, last
name and randomly selected
number(s), will be made public
along with your comment. If you
request that your account be
deleted, your comment will
remain on our website but your
display name will no longer be
associated with your comment.
- If
you register on a Syllaba Press
Site, we will gather and store
your username and password to
identify you at sign-in and to
administer your account.
Additionally, Syllaba Press
International Inc. may process some
basic personal information about you
(email address, name and research
interest) that is publicly available
to register you as a potential
reviewer and expert or to contact
you about publishing with Syllaba
Press International Inc. on a
particular topic. If you do not wish
to be contacted as a potential
reviewer or for possible publication
with Syllaba Press International
Inc., you can email us at
<privacy@syllabapress.us>.
We will keep some of your personal
information to recall your request
not to be contacted in the future.
Finally, we may collect demographic
information about you, such as
gender and ethnic origin. We usually
collect and use this information on
an anonymized basis but, if we do
collect this on a non-anonymized
basis and you provide demographic
information to Syllaba Press
International Inc., you do so
voluntarily and Syllaba Press
International Inc. accepts your
consent for us to collect, store and
use your demographic information in
accordance with this privacy policy.
Technical
Information
By generally visiting or otherwise
interacting with the Syllaba Press
Sites, we collect, have access to,
store and use your computer’s IP
address, the URL/domain name of any
referring website, the time and date
of your visit to the Syllaba Press
Sites, and certain information known
as “clickstream data” to enable us
to understand how people interact
with the Syllaba Press Sites, to
analyze data for trends and
statistics, to help diagnose and
solve issues with the Syllaba Press
Sites and our technologies,
products, and services, and to
optimize the performance of the
Syllaba Press Sites. We use click
view data to provide statistics on
articles such as number of views and
downloads. We also use session
cookies, as described below. From
time to time, we use software tools
to play back user sessions for our
internal use in assessing our
customers’ interactions with our
software, and these sessions may be
linked to your user account.
Cookies and Other
Tracking Technologies
Syllaba Press International Inc. and
our third-party partners, such as
analytics and advertising partners,
use cookies and other tracking
technologies to collect information.
Background on
Cookies
-
Duration. Cookies can be
“persistent” or “session” based.
Persistent cookies remain on
your computer after your browser
is closed. Session cookies are
deleted automatically once your
browser is closed. Syllaba Press
International Inc. only uses
session cookies.
-
Category. First party
cookies are served directly by
us to your computer or device.
Third-party cookies are served
by a third party on our behalf.
The Syllaba Press Sites have
both first party and third-party
cookies.
Other Tracking
Technologies
We also use technologies that are
similar to cookies, such as tags.
Tags are small portions of code
which we use on the Syllaba Press
Sites to learn whether you have
clicked on certain web content.
How Syllaba Press
International Inc. Uses Cookies and
Other Tracking Technologies
-
Where necessary. These
cookies are essential to
operating the Syllaba Press
Sites. They help us, for
example, remember that you have
logged in, so you are not
required to log in each time you
visit the Syllaba Press Sites.
-
For functionality. These
cookies and other technologies
remember your preferences,
letting you navigate Syllaba
Press Sites efficiently.
-
For performance and analytics.
These cookies and technologies
analyze how the Syllaba Press
Sites are accessed, used, or
performing to improve your user
experience and to maintain,
operate and continually improve
the Syllaba Press Sites. For
example, we use Google Analytics
on the Syllaba Press Sites to
collect: page url/page title and
user browser/system information,
which includes browser type,
referrer, language, java/flash
support, IP address, and
ad-serving data.
-
For advertising. These
cookies deliver contextual
advertisements on the Syllaba
Press Sites and help
third-parties serve you targeted
advertisements based on your
browsing history.
How to Manage Cookies
and Analytics
To opt-out of our use of cookies,
change your browser settings to stop
accepting cookies or to prompt you
before accepting cookies from
websites you visit. Please note that
by not accepting cookies, some pages
may not fully function and you may
not be able to access certain
information on the Syllaba Press
Sites.
For information on how Google
Analytics collects and processes
data, visit <http://www.google.com/policies/privacy/partners/>
. To opt-out of Google
Analytics, visit Google’s “How you
can control the information
collected by Google on these sites
and apps” article available here.
“Do-Not-Track”
Syllaba Press International Inc.
does not respond to web browser
“Do-Not-Track” signals. We do not
serve targeted advertisements on the
Syllaba Press Sites or otherwise
engage in behavioral advertising at
this time.
Children’s Privacy
Use of the Syllaba Press Sites is
intended for adults at least
eighteen (18) years of age and we do
not knowingly collect
personally-identifying information
from children under the age of
thirteen (13).
HOW WE USE AND DISCLOSE YOUR
INFORMATION
Use by Syllaba Press
International Inc.
Syllaba Press International Inc.
uses your personal information as
described in the “INFORMATION WE
COLLECT” section, to customize
your experience on the Syllaba Press
Sites and facilitate our
interactions with you.
If you are an author, we use your
personal information for the purpose
of processing, reviewing,
communicating about, facilitating
editorial review and peer review,
for publishing, and to facilitate
payment of article processing
charges.
If you are an editor or reviewer, we
use your personal information to
contact you about your potential or
actual role as an editor or
reviewer, to request and facilitate
your review and handling of
manuscripts, and to update you on
news and developments at Syllaba
Press International Inc. as it may
affect your work with us.
If an author chooses to publish
their peer review history, we make
the manuscript review process
available to the public when an
article is published, including the
contents of emails and other
communications between reviewers,
editors and authors via a Syllaba
Press Site.
If you write a blog for the Syllaba
Press International Inc. blog, your
name and biography (as provided by
you) will be made public.
We may also use your personal
information to assist with improving
the peer review system and
scientific communication, as part of
Syllaba Press International Inc.’s
ongoing research program on the
processes we use in the course of
manuscript handling.
If you provide demographic
information to Syllaba Press
International Inc. as described in
the “INFORMATION WE COLLECT”
section above, then we usually
collect and use this information on
an anonymized basis so that you will
not be identified from it unless we
tell you otherwise. We will use that
information only for internal
diversity tracking purposes.
If you simply visit Syllaba Press
Sites to read content, we will use
information such as your URL and
cookies to provide a good
experience, as described in the
“INFORMATION WE COLLECT”
section.
With your consent, we may also
collect your name, email, address
and phone number at conferences or
events.
Disclosure to
Third Parties
If you submit a manuscript or other
research content to us for possible
publication, we will send the title
and abstract of your manuscript, and
your name, to one or more potential
external/volunteer editors and
reviewers to gauge their interest in
reviewing your content. If they
agree to review your content, we
will send them your full manuscript
and any revisions and relevant
comments you have provided. If your
manuscript is accepted for
publication, we share information
about you, your manuscript, or other
research content as reasonably
necessary with volunteer curators
and channel managers. In addition to
volunteer curators and channel
managers, we may share the foregoing
information with journalists prior
to publication for the purpose of
promoting your work.
If you choose to publish your
manuscript as a preprint, we send
your manuscript to our preprint
partner(s) for posting of your
manuscript.
If a paper is published or posted as
a preprint, the following
information appears as part of the
paper: author’s name, role, email
address, affiliation, ORCID iD, any
competing interests, editor’s name,
and affiliation. The foregoing
information will also be included in
the article XML and syndicated to
third parties. If you are a reviewer
that has voluntarily provided an
ORCID iD to Syllaba Press
International Inc. and choose to
participate in the ORCID reviewer
recognition, we will share general
information about your review with
your ORCID record, such as the year
your review was completed and type
of review.
If an author chooses to publish
their peer review history, then the
contents of emails and other
communications between reviewers,
editors and authors via a Syllaba
Press Site will be made public. If
you are a reviewer and provide us
with your consent, we will disclose
your name as part of the peer review
history when an article is published
and the author has chosen to publish
the peer review history. To remove
your name from the peer review
history after disclosure to the
public, you can email
<privacy@syllabapress.us>.
We may also disclose personal
information as reasonably necessary
for the purposes described in this
privacy policy to other third
parties, as follows:
-
Vendors, independent
contractors, and consultants to
enable us to provide products
and services, such as financial
institutions (for facilitating
payment of fees owed), web and
technical support providers
(such as hosting providers and
customer service and support
providers), and third parties
who provide syndication and
preprints.
- Other
publishers.
- Third
parties authorized by you to
receive such information, such
as third parties that facilitate
the automatic update of your
ORCID record.
- To
respond to claims asserted
against us or comply with legal
process (e.g., subpoenas or
warrants), or lawful requests
from government or law
enforcement authorities (as
required to meet national
security or law enforcement
requirements), and to enforce or
comply with our agreements,
terms of use, and this privacy
policy.
- Third
parties that conduct research
for Syllaba Press International
Inc. to improve the peer review
system and scientific
communication.
- To
comply with applicable law, or
as required or permitted by law.
- Where
it is in our legitimate
interests, under relevant law,
to run, grow and develop our
organization in order to expand
the impact of science and
medicine.
- If we
sell any business or assets, we
may disclose your personal
information to the buyer of such
business or assets.
- If
substantially all of our or any
of our affiliates’ assets are
acquired by a third party, in
which case personal information
held by us will be one of the
transferred assets.
- To
protect the safety of any person
or to prevent any illegal
activity.
- To
protect the rights, property, or
safety of Syllaba Press
International Inc., our staff,
our users or other persons. This
may include exchanging personal
information with other
organizations for the purposes
of fraud protection and credit
risk reduction.
- To
uphold the integrity of research
in cases of suspected research
integrity breaches
In some
cases, the applications or user
interfaces you encounter while on
our sites are managed by third
parties, who may require that you
provide your personal information.
We are not responsible for the
privacy practices of these third
party services or applications. We
recommend carefully reviewing the
user terms and privacy statement of
each third party service, website,
and/or application prior to use.
Syllaba Press International Inc.
will never disclose demographic
information, described in the
“INFORMATION WE COLLECT” section
above, to third parties, unless it
has been anonymized or otherwise
deidentified.
No Sale or Leasing
of Your Information
Except as described in the
“Disclosure to Third Parties”
section of this privacy policy, we
will not disclose your personal
information to third parties without
your consent. We will not sell or
lease your personal information to
any third party. We may disclose
aggregate demographic and
statistical information with our
business partners; this information
is not specific to the
identification of you as an
individual.
HOW LONG WE RETAIN YOUR INFORMATION
We keep
your personal information for as
long as is necessary to provide
services to you, and for as long as
your account and/or registration
with Syllaba Press International
Inc. is active. We will retain and
use your information as necessary to
comply with our legal obligations,
to resolve disputes, and to enforce
our agreements.
PROTECTION OF PERSONAL INFORMATION
We use
reasonable and appropriate physical,
technical, and administrative
safeguards to protect your
information from unauthorized use,
access, loss, misuse, alteration, or
destruction. We endeavor to protect
the personal information we receive,
gather and store, by such means as
password protection, firewalls and
other means. We also require that
third party service providers acting
on our behalf or with whom we share
your information also provide
appropriate security measures in
accordance with industry standards.
Transmissions over the internet are
never entirely secure and we cannot
guarantee the security of
information you submit via a Syllaba
Press Site while it is in transit
over the internet. Any such
transmission of information by you
over the internet is at your own
risk.
THIRD
PARTY WEBSITES
If, in
your interactions with the Syllaba
Press Sites, you are linked or
directed to, or click on, a third
party website, we cannot control
what information you may provide to
that party or on/at that website,
and are not responsible for how that
party may use or disclose any
information you may provide to them.
As such, we urge that you exercise
caution before providing them with
your personal information and to
review the third party’s privacy
policy for information on its data
processing practice.
CONSENT TO RECEIVE EMAIL
COMMUNICATIONS
Except in
countries or jurisdictions where it
is not be permitted by law, we may
from time to time send you email
communications regarding our
business, products or services in
response to your use of the Syllaba
Press Sites, and by providing your
email address, you consent to
receive such communications. Where
required by law, we will request
that you opt-in (consent) to receive
such communications from us before
sending you such information.
You can opt out of receiving such
communications by using the
unsubscribe link(s) in emails we
send you or by emailing us at
<privacy@syllabapress.us>.
CHANGES TO THIS PRIVACY POLICY
Syllaba
Press International Inc. may make
changes to this privacy policy from
time to time. Changes to this
privacy policy will be made by
updating this page. Please visit
this privacy policy regularly to
read the current version. If there
are material changes to how we use
your personal information, we will
endeavor to provide you with
reasonable notice of such changes,
either by prominent notice on
<http://www.syllabapress.us>
or to your email address of
record.
Cross Border
Transfers
Syllaba Press International Inc. is
headquartered in the United States,
with an office in the United Kingdom
and service providers both in the
United States and throughout the
world. As such, Syllaba Press
International Inc. and our service
providers may transfer your personal
information to, or access it in,
jurisdictions that may not provide
equivalent levels of data protection
as your home jurisdiction. To the
extent required by applicable law,
Syllaba Press International Inc.
will take measures to protect the
cross-border transfer of your
information.
If you are located outside the U.S.,
by submitting personal information
to us, you understand this
information will be transferred to
Syllaba Press International Inc. in
the U.S., which may not have
equivalent privacy and data
protection laws to the country in
which you reside.
If you do not want your personal
information transferred to the U.S.,
please do not submit any information
to us or use our services. When
Syllaba Press International Inc.
transfers information about European
Union citizens outside the European
Economic Area, we safeguard the
transfer by using of European
Commission-approved standard
contractual data protection clauses
or following an adequacy decision by
the EU Commission.
ADDITIONAL TERMS FOR EUROPEAN
ECONOMIC AREA RESIDENTS
If you
reside within the European Economic
Area, the following additional terms
apply.
Legal Basis for
Use of Your Information
The information we require, as
identified in the “INFORMATION WE
COLLECT” section of this privacy
policy, is processed under the
following legal basis:
Syllaba Press International Inc.’s
legitimate interests. This includes:
- to
enable Syllaba Press
International Inc. to provide
our products and services to you
finding and contacting qualified
reviewers to ensure the high
level of articles published in a
Syllaba Press International Inc.
journal, as applicable
to ensure compliance with
publishing standards
for marketing to individuals at
businesses/corporate addresses
and to our subscribers, market
research and business
development
for analytics, to gather metrics
to better understand how users
use the Syllaba Press
International Inc. Sites and to
evaluate and improve the Syllaba
Press International Inc. Sites
to prevent fraud and other
illegal activity
the legitimate interests of
others (for example, to ensure
the security of our website)
to comply with legal
obligations, as part of our
general business operations, and
for other internal business
administration purposes
if we collect demographic
information from you (such as
gender and ethnic origin) in
order to carry out diversity
monitoring and such information
is not collected in an anonymous
format, then we rely on our
legitimate interest to do so.
Contractual obligations. For the
performance of contractual
obligations between you and Syllaba
Press International Inc., including
the Syllaba Press International Inc.
Terms of Use.
Consent. We process your personal
information in some cases for
marketing purposes on the basis of
your consent (which you may withdraw
at any time after giving it, as
described in this privacy policy).
Your Rights
Deletion of Personal Information
You may be entitled to request that
we delete your personal information.
If you wish to exercise this right,
please submit your request at
<privacy@syllabapress.us>.
Your personal information will be
deleted but we will retain your
request to delete to establish,
exercise or defend a legal claim and
for our legitimate interest, as
described in the “LEGAL BASIS FOR
USE OF YOUR INFORMATION”
section, in recalling your request
to delete.
If you are an author and have
submitted a manuscript or other
research outputs to Syllaba Press
International Inc., or you are an
editor or reviewer that has reviewed
manuscripts or other research
outputs submitted to Syllaba Press
International Inc., your personal
data will be deleted except for that
personal data that is necessary for
Syllaba Press International Inc. to
establish, exercise or defend a
legal claim; for archiving
scientific research; and for
exercising the right of freedom of
expression and information. Such
personal data includes your name,
institutional affiliation, title and
email address.
If your article has been published
or posted as a preprint, the
following additional personal data
will be retained for purposes of
archiving scientific research:
author’s role, ORCID iD, and any
competing interests.
Access, Update,
Data Portability and Other Rights
You may also be entitled to access
your information, update your
personal information which is out of
date or incorrect, restrict use of
your personal information in certain
specific circumstances, place a data
portability request (applicable only
when we use your personal
information on the basis of your
consent or performance of a
contract, and where our use of your
information is carried out by
automated means), and ask us to
consider any valid objections which
you have to our use of your personal
information where we process it on
the basis of our or another person’s
legitimate interest. Requests should
be directed to
<privacy@syllabapress.us>.
We will consider all such requests
and provide our response within a
reasonable period (but no longer
than 30 days from our receipt of
your request unless we tell you we
are entitled to a longer period
under applicable law). We may
require you to verify your identity
before we respond to any of your
requests. Certain personal
information may be exempt from such
requests in certain circumstances,
as provided for in this privacy
policy.
Complaints
You also have the right to lodge a
complaint before a supervisory data
protection authority regarding our
data processing.
HOW TO CONTACT US REGARDING YOUR
PERSONAL INFORMATION
If you
have any questions about this
privacy policy, you may contact us
at <privacy@syllabapress.us>.
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